Dear Mr. Avalani,

Greetings!

I am writing on behalf of Mr. Ajit Shah. My apologies for the last minute catch up.

I would like to request that you to kindly let me know what are the things you would like me to present today .

In addition, please do let us know how can we coordinate with you before the event. It would be of great help if you cwould provide us with your contact number, if applossicable.